Lite
Post a compliant agenda, nothing more. Your Drive is the system of record.
$1,000
Per district / year
- Agenda authoring & PDF export
- Two superusers with agenda editing capabilities
- Attachments alongside each agenda
- No IT project to start
The easiest board agenda
builder on the market.
Created and maintained by people who prepare for board meetings every day.
Sep162026
Regular Board Meeting
1
Consent Agenda
Approval of Minutes — August 19
DraftReady
Financial Report — August
DraftReady
2
New Business
2026–27 Budget, First Reading
DraftReady
Approve HVAC Replacement
DraftReady
Built for simplicity and speed.
Most agenda platforms try to do too much for leaders and staff who just need a simple tool. BoardDrive does one thing — and we keep it easy and fast.
Three things you’ll do every month.
Press play on any of the walkthroughs below to see every click and how easy BoardDrive is.
01
Create a meeting
Your template brings its own sections. Set the date, time and place and it’s on the dashboard.
Dashboard
Add MeetingUpcoming & drafts
Sep16Wed
Regular Board Meeting
Oct21Wed
Regular Board Meeting
1 / 1
02
Add an agenda item
Title and section are all that’s required. Description and attachments — including from your Google Drive — come next.
Dashboard
Add MeetingUpcoming & drafts
Sep16Wed
Regular Board Meeting
Oct21Wed
Regular Board Meeting
1 / 1
03
Publish the agenda
Mark the items ready, run the checklist, and the agenda is on your public archive.
Dashboard
Add MeetingUpcoming & drafts
Sep16Wed
Regular Board Meeting
Oct21Wed
Regular Board Meeting
1 / 1
Everything your board needs.
The whole meeting lifecycle — from a blank agenda to a permanent public record.
01
Agenda builder
Drag-and-drop sections, consent items, and private executive-session blocks. Save a template and start every meeting from it.
02
Documents from Drive
Attach from your computer or pick straight out of Drive. The public previews them in the browser with no Google account and no downloads.
03
Role-based access
Superuser, Admin, Board Member, Staff, and Public. Private sections stay invisible to everyone who shouldn't see them, including in the public archive.
04
Draft → Published
A clear lifecycle with status at every stage, so nobody has to ask whether the agenda is final.
05
Board packets
One click assembles the full packet — every attachment, private sections included, with generated item summaries — as a single PDF.
06
Minutes, summaries & podcasts
Paste a YouTube link or upload the recording. BoardDrive drafts the minutes, writes a plain-language summary, and can narrate it as audio.
07
Public archive
Past agendas, packets, and approved minutes stay online in a clean, searchable archive — the transparency record, handled.
08
Works on any phone
The public and board views are fully responsive. Community members read agendas and open documents on whatever they have. No app to install.
Your documents stay on your Google Drive.
Most agenda platforms take custody of your files. BoardDrive doesn't. Attachments are created inside your district's own Google Shared Drive, owned by your district, under your retention policy.
-
We keep a link, not your file
An attachment in BoardDrive is a link to your document and a name.
-
You decide who opens each file
Every attachment carries its own Public or Private switch. A private file stays with the board — left out of the public packet and refused to anyone else.
-
Walk away and nothing moves
Stop using BoardDrive and your documents are exactly where they have always been, in the folder structure you already know, owned by the same accounts.
One price per district. No per-seat math.
Access for all board members is included at every tier.
Core
The full agenda platform, with a public archive and role-based access for as many staff as needed.
$2,000
Per district / year
- Drag-and-drop agenda builder
- Google Drive attachments & previews
- Roles, private sections, executive session
- Public agenda archive
- Minutes editor & document uploads
Pro
Everything in Core, plus the AI that supports your staff.
$3,000
Per district / year
- Everything in Core
- Minutes generated from your recording
- Board & public meeting summaries
- Compliance and Quality Checker
- Podcast narration of each meeting
- PII redaction before any AI call
Another way
Host it yourself
Run BoardDrive on your own infrastructure. Get in touch and we’ll share the source from the GitHub repository — you manage the server, the database, and the deployment.
Free
No license fee, ever
- Full source access on GitHub
- Every feature, including the Pro tools
- Your servers, your database, your data
- You bring your own hosting and AI keys
Contact us
Best for organizations with an IT team that already runs its own servers.