Terms of Service
Effective date: April 4, 2026
1. Acceptance of Terms
By accessing or using BoardDrive ("the Service"), operated by BoardDrive ("we," "our," or "us"), you agree to be bound by these Terms of Service. If you are using the Service on behalf of a school district or organization, you represent that you have the authority to bind that organization to these terms.
If your organization has entered into a separate Data Processing Agreement (DPA) with BoardDrive, the terms of that DPA govern the treatment of Student Data and take precedence over these Terms of Service in the event of any conflict with respect to Student Data only. All other provisions of these Terms of Service remain in effect.
2. Description of Service
BoardDrive is a web-based platform that helps school boards create, manage, and publish meeting agendas, generate meeting summaries and minutes, and share documents with board members and the public. The Service integrates with Google Workspace for authentication and document management, and uses artificial intelligence to assist with content generation.
3. Accounts and Authentication
You must sign in using a Google account or email account to access BoardDrive. You are responsible for maintaining the security of your accounts and for all activity that occurs under your account within BoardDrive. You must notify us immediately if you become aware of any unauthorized use of your account. Your organization's administrator is responsible for managing user access and permissions within your BoardDrive instance.
4. Acceptable Use
You agree not to:
- Use the Service for any unlawful purpose or in violation of applicable laws or regulations
- Attempt to gain unauthorized access to the Service or its related systems
- Interfere with or disrupt the integrity or performance of the Service
- Upload or transmit viruses, malware, or other malicious code
- Reverse engineer, decompile, or disassemble any portion of the Service
- Use automated means to access the Service without our prior written consent
5. Your Content
You retain all ownership rights to the content you create or upload through BoardDrive, including agenda text, meeting minutes, attachments, and organizational data. By using the Service, you grant us a limited license to host, display, and process your content solely for the purpose of providing the Service to you.
We will not sell your content or use it for advertising purposes. We will not use your content to train AI models without your consent.
When you publish an agenda, you acknowledge that published content will be publicly accessible. You are responsible for ensuring published content complies with applicable open meetings laws and does not contain information that should not be made public.
6. Google Drive Integration
BoardDrive accesses Google Drive files only when you explicitly select them for attachment to agenda items. We do not store copies of your Google Drive documents on our servers. Documents are served directly from Google Drive and access is governed by your Google Drive sharing settings.
7. AI-Generated Content
BoardDrive uses artificial intelligence to generate meeting summaries, draft minutes, and other content. AI-generated content is provided as a convenience and may contain errors or inaccuracies. Audio recordings submitted for AI processing are used solely to generate the requested output and are not retained after processing is complete. You are responsible for reviewing and approving all AI-generated content before publishing or relying on it as an official record.
8. Student Data
If your organization submits documents containing student data to the Service such data is governed by our Data Processing Agreement (DPA), which is available upon request. We do not sell student data or use it for advertising purposes.
9. Service Availability
We strive to keep BoardDrive available and reliable, but we do not guarantee uninterrupted or error-free operation. We may modify, suspend, or discontinue any part of the Service at any time with reasonable notice. We are not liable for any downtime or service interruptions.
10. Fees and Payment
Access to BoardDrive may require a paid subscription. Pricing and billing terms will be communicated separately. We reserve the right to change pricing with 30 days' advance written notice. Non-payment may result in suspension or termination of access.
11. Termination and Data Export
Either party may terminate this agreement at any time with written notice. We may suspend or terminate your access if you materially violate these terms. Upon termination, we will make your data available for export for 30 days, after which it will be deleted from our active systems.
12. Intellectual Property
The Service, including its design, code, features, and branding, is owned by BoardDrive and protected by applicable intellectual property laws. You retain all intellectual property rights in your content. Nothing in these terms transfers ownership of your content to BoardDrive.
13. Disclaimer of Warranties
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL MEET YOUR REQUIREMENTS, OPERATE WITHOUT INTERRUPTION, OR BE FREE FROM ERRORS. WE IMPLEMENT REASONABLE SECURITY MEASURES TO PROTECT YOUR DATA. HOWEVER, NO SECURITY MEASURES ARE PERFECT OR IMPENETRABLE, AND WE CANNOT GUARANTEE THAT UNAUTHORIZED THIRD PARTIES WILL NEVER BE ABLE TO DEFEAT THOSE MEASURES OR USE YOUR DATA FOR IMPROPER PURPOSES. YOU ACKNOWLEDGE THAT YOU USE THE SERVICE AT YOUR OWN RISK.
14. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, BOARDDRIVE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF DATA, PROFITS, REVENUE, OR GOODWILL, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OUR TOTAL LIABILITY FOR ANY CLAIMS ARISING UNDER THESE TERMS SHALL NOT EXCEED THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.
15. Indemnification
You agree to indemnify and hold harmless BoardDrive and its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorney's fees) arising from your use of the Service in violation of these terms, your content, or your violation of any applicable law.
16. Changes to These Terms
We may update these Terms of Service from time to time. We will notify you of material changes by posting updated terms with a revised effective date and providing notice to the primary contact on file. Your continued use of the Service after changes are posted constitutes acceptance of the updated terms.
17. Governing Law
These terms shall be governed by the laws of the State of Illinois, without regard to conflict of law provisions. Any disputes shall be resolved in the state or federal courts located in Illinois. The parties waive, to the maximum extent permitted by law, any right to a jury trial.
18. General
These terms, together with any applicable DPA, constitute the entire agreement between you and BoardDrive with respect to the Service. If any provision is found unenforceable, the remaining provisions continue in full force. Our failure to enforce any provision is not a waiver of our right to do so later.
19. Contact Us
BoardDrive | hi@boarddrive.com | BoardDrive.com